Brock Eagle Booster Club

Monthly Meeting Agenda

April 3, 2023

Chad Martin called to order 1833

Review/Approval of Minutes- March 5, 2023 meeting 

Jason Parr-Motion to approve; Matthew Drikas second- all approve, no objection

Treasurer Report- Brandi Parenteau 

-Met with the bookkeeper to start the process 04-03-2023.

Director Reports: 

● Events – April Parr(Jason Parr filled in)See Attachment

 ● Merchandising – Amber Gordon

-Met with Mr. Sullivan about HS Ag students to outfit the new merch trailer.

-Night Of Champions garage sale. Start collecting at Int and Elem school next week. 

● Public Relations/Website – Crystal Stephens (NA)

● Hospitality – Royann Willimas (NA)

● Media Guide-Amanda Buford

-Talk with Tommy to get a timeline for the next meeting.

-Ashley spoke to John Tarrant for a media program to hand out at games. (Rosters for both teams and possibly QR Code) 

 ● Membership – Kimberly Waller 

-Went over the 3 different types of memberships for everyone in attendance at the meeting.

-Link is open to the public, wrong info. Tiger working on mock ups for a new Brock flag.

● Concessions –  open

Old Business: 

  • Scholarship for 2022 seniors

-11 scholarships given 10 players 1 trainer

-Currently $1000 each, look at the budget next year for larger classes. 

  • Coach Brewster Retirement Honor

  • Bookkeeper update-Ashley Riker

             -Tia to use excel instead of QuickBooks.  

New Business: 

  • Budget submissions:

·           April Parr (Jason Parr) Events:

-Night of Champions: No funds required,  water donations; see attachment

-Meet the Eagle: $650; see attachment

-Casino Night: $27,000; see attachment

-Football Banquet: $9,000; see attachment

     

·          Amber: Merch trailer: Apparel $40,000 Hats $10,000 Boomsticks $12,000 total $62,000 (possibly more for new flags. Currently out of stock)  

·         Amanda Buford:  -$17,000 requested for the media budget.

·         War Wagon Speakers- Chad Martin

           -Spoke with Scott Fuller to get an estimate.

·         Investment account-Phil Garcia

           -Meet with the board members. 

·         New Safe for concessions (Maybe in the future)

·         Next meeting: May 8, 2023 6:30 p.m. location?

           -Move to Ashley’s office 2501 HWY 1189.

·         Beau Locker Room update/maintenance: new carpet (epoxy) in the locker rooms and new paint. First week we are off around 5-31-2023 to be done before 6-5-2023 meeting on Wed 4-5-2023 at 3 for budget.

Motion to adjourn Ashley Riker; 2nd by Matthew Drikas 

Meeting adjourn by Chad Martin 1942

Next meeting: May 8th, 2023 6:00 p.m.